Yorkshire 4x4 Response - Special General Meeting 11th March 2009

Notice of Special General Meeting of Humber-Yorks 4x4 Response

Date: 11th March 2009

Time: 8:00pm

Venue: The Odddfellows Public House, High St, Carlton, Goole, DN14 9LY

Purpose: To ratify (or not) the change of the groups name to

“Yorkshire 4x4 Response”.

Back ground.

Prior too but also particularly during the recent bad weather the group has had contact with Lincolnshire Police and also with Newark and Sherwood District Council both of whom had requested that we provide 4x4 Response cover to their areas. This we have informally agreed to do (things will be put on a more formal footing in the near future). The committee has subsequently decided to formally extend our area of coverage to encompass the whole of Lincolnshire (previously we only formally covered North Lincolnshire) and that area under the control of Newark and Sherwood District Council (ultimately this area will be “relinquished” to Nottingham 4x4 Response who are in the process of forming).

With this change to our operating area the committee feel that a change of name , whilst not absolutely necessary, would be sensible so as to better indicate the groups area of coverage. To this end the committee seeks the members support in changing the name of the group to “Yorkshire 4x4 Response” at the SGM.

Effects

The main effect will be the need to retitle paperwork.

Existing paperwork held by members, such as group rules, in vehicle check sheets etc need not be changed as this is paperwork personal to the member.

Materials handed out to user services are in general circulated electronically and are subject to regular revisions and updates. The headings and logos on these can be updated at their next revision.

The group holds no stock of pre-printed stationary, save some business cards, stocks of these are running low anyway. These can be retitled when next reordered.

Website address stickers and so forth will not need to be replaced as the existing addresses will remain valid for the foreseeable future.

Voting etc

Voting will take place in accordance with the group rules. Any member wishing to submit a counter proposal or any other proposal for consideration at this meeting should do so in writing to the secretary before 1st March 2009 for inclusion in the agenda for the meeting. Said agenda will be circulated electronically to the email addresses previously provided by members. Anyone wishing to receive a posted hard copy of the agenda should request one from the secretary before 1st March 2009.